Payroll Taxes, Regulations and Filing Requirements

From Jan 2022 through Dec 2024, Quickbooks Online Payroll filed the payroll taxes and the funds came out of the main business checking account. As of January 2025 CountPoint HCM is our Payroll provider. All we need to do is make sure the HRA payment amounts are correct on the W2s before they go out. 

To download quarterly and annual federal and NJ tax reports, go to Reports>Returns archive. The NJ WR-30 and WR-927 are combined under the report labeled NJ SUI Return for Weekly Filers. 

Federal Wage and Tax Statement 

Every year, employers must report to the federal government wages paid and taxes withheld for each employee. This report is filed using Form W-2, wage and tax statement. Employers must complete a W-2 form for each employee who they pay a salary, wage or other compensation. 

Employers must send Copy A of W-2 forms to the Social Security Administration by the last day of February to report wages and taxes of your employees for the previous calendar year. In addition, employers should send copies of W-2 forms to their employees by Jan. 31 of the year following the reporting period. Visit SSA.gov/employer for more information.

Form 941 Employer’s Quarterly Federal Tax Return.  

• A W2 form to the Social Security Administration and a share of a full- or part-time employee's Social Security payroll taxes (FICA) once a year to your state and federal governments
  
• An I-9 Employment Eligibility Verification form for every new hire
  
• The same forms must also be submitted to the your state's department of labor or taxation
• Proof of worker's comp insurance. Such a policy indemnifies a business against its legal liabilities towards accidental or fatal injuries sustained by employees during working hours. Although this is required by federal law, the administration of this benefit is at the state level.
  
• State and federal unemployment taxes, but only if (1) they pay wages to employees totaling $1,500 or more in any quarter of a calendar year, or (2) they employed at least one person during any day of the week during any 20 weeks in a calendar year, regardless of whether or not the weeks were consecutive. 

Quarterly Payroll Taxes and Forms Handled by CountPoint HCM

Federal:

941

NJ State:

NJ Quarterly Taxes include SUI, Unemployment, Family Leave, etc. 

NJ-927 (Employees Quarterly Report). This form shows payroll taxes withheld from paychecks. 

NJ-WR-30 (New Jersey Unemployment Insurance - Wage Report) 

Logging into NJ Premier Business Services confirms both these forms have been filed and payment made:

To Access Payroll Records (Federal Form 941, NJ Form 927) 

In the Isolved portal, go to Reporting>Return Archive. Filter for correct year.

To see downloaded forms, go to Sharepoint site under Documents\Corporation, Banking\Payroll Filings

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