Time-Off Policy and Instructions for Full-Time Employees
Vacation Time
Eligibility
All full-time employees are entitled to the following paid vacation benefit. A full-time employee is defined as one who consistently works at least thirty-five hours per week.
Accrual
First two calendar years of sequential full-time employment:
Vacation accrues at the rate of 0.6731 hours per week, for a maximum of up to 35 hours vacation per calendar year.
Vacation hours accrued and used are tracked via iSolved portal.
Employees in their first year of employment will accrue vacation hours on a prorated basis.
Vacation accrues from the first day of employment; however, vacation time may not be taken in the first 180 days of employment.
Employees may be asked to provide 1 month's notice in order to take more than two consecutive days of vacation time.
Employees are required to provide 2 weeks' notice to take two or fewer consecutive days of vacation time.
Employees must take vacation time in increments of a day.
After two years of sequential full-time employment (starting on January 1st of the year following the second anniversary of employment):
Vacation accrues at the rate of 0.6731 hours per week, for a total of up to 70 hours per calendar year.
Vacation Requests
Employees may be asked to provide 1 month's notice in order to take more than two consecutive days of vacation time.
Employees are required to provide 2 weeks' notice to take two or fewer consecutive days of vacation time.
Employees must take vacation time in increments of at least one day.
Unused vacation time
An employee may carry forward their previous year's accrued unused vacation time to the following calendar year. The maximum balance that may be held at one time is 15 days (105 hours).
Termination of employment
Upon termination of employment, all accrued but unused vacation time will be paid at the rate of pay applicable at the time of termination of employment with the following exceptions:
- If employment terminates before 180 calendar days of employment is completed for any reason, the unused vacation time is forfeited.
- If employee resigns with less than two weeks' advance notice, the unused vacation time is forfeited.
- If employee is terminated for violating Behavioral Policies, the unused vacation time is forfeited.
Pay in lieu of vacation
The company will not pay employees for unused vacation except upon termination of their employment.
Sick Leave
Sick leave policy is defined here, and applies to both full-time and part-time employees.
Please see this article for procedures to follow for requesting time off or taking sick leave.
Please see this article for instructions on entering your time off.
Unpaid Time Off (UTO)
Eligibility
For non-sick leave time off, employees are required to use up their vacation days before taking unpaid time off unless this requirement is waived by management.
UTO Limits
UTO is limited to four days per year. However, Management may allow additional UTO at its discretion if it is warranted.
There are exceptions to the limits and eligibility requirement. In the following cases, more than four days per year of UTO may be permitted and the employee may be permitted to use UTO even if there are available vacation days:
Except in emergencies, employees may be asked to provide 1 month's notice in order to take more than two consecutive days of UTO.
Except in emergencies, , employees are required to provide 2 weeks' notice to take two or fewer consecutive days of UTO.
Jury Duty
In NJ, employers are legally required to provide unpaid time off for employees to attend jury duty.
Voting
While there is no law requiring employers to give employees time off to vote, as a company, our policy is to encourage voting. Therefore, we provide unpaid time off to employees to give them time to vote.
Management Discretion
Management may allow UTO at its discretion if there is a compelling reason for the UTO. These reasons may include, but are not limited to, bereavement, assault, and other emergencies.
Leave Request Approvals
As with vacation time, management will approve leave requests on a “first come, first served” basis.
How to Request Time Off
This is done in the isolved portal as of January, 2025. See page 10 of the attached guide.
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