Time-Off Policy and Instructions for Full-Time Employees

Time-Off Policy and Instructions for Full-Time Employees

Vacation time is approved on a "first-come, first-served' basis. 


Vacation Time


Eligibility

All full-time employees are entitled to the following paid vacation benefit. A full-time employee is defined as one who consistently works at least thirty-five hours per week. 


Accrual

First two calendar years of sequential full-time employment:

Vacation accrues at the rate of 0.6731 hours per week, for a maximum of up to 35 hours vacation per calendar year. 


Info

Vacation hours accrued and used are tracked via iSolved portal.


  1. Employees in their first year of employment will accrue vacation hours on a prorated basis.  
Vacation accrues from the first day of employment; however, vacation time may not be taken in the first 180 days of employment. 


  1. After two years of sequential full-time employment (starting on January 1st of the year following the second anniversary of employment):

Vacation accrues at the rate of 0.6731 hours per week, for a total of up to 70 hours per calendar year. 


Vacation Requests

Employees may be asked to provide 1 month's notice in order to take more than two consecutive days of vacation time. 

Employees may be asked to provide 2 weeks' notice to take two or fewer consecutive days of vacation time. 

Employees must take vacation time in increments of at least one day. 

In order to avoid multiple employees being out at the same time, we try to stagger vacation dates. 

 

Time off is approved on a "first-come, first-served' basis. If you want or need to take your vacation during a specific period, please request it as soon as possible. If another team member requests the same time period before you do, your request may be denied. 


Unused Vacation Time

An employee may carry forward their previous year's accrued unused vacation time to the following calendar year. The maximum balance that may be held at one time is 15 days (105 hours). 


Termination of Employment

Upon termination of employment, all accrued but unused vacation time will be paid at the rate of pay applicable at the time of termination of employment with the following exceptions:

  1. If employment terminates before 180 calendar days of employment is completed for any reason, the unused vacation time is forfeited. 
  2. If employee resigns with less than two weeks' advance notice, the unused vacation time is forfeited. 
  3. If employee is terminated for violating Behavioral Policies, the unused vacation time is forfeited.  


Pay in lieu of Vacation

The company will not pay employees for unused vacation except upon termination of their employment.

Sick Leave

Sick leave policy is defined here, and applies to both full-time and part-time employees. 

Please see this article for instructions on entering your time off. 


Unpaid Time Off (UTO) 


Eligibility

For non-sick leave time off, employees are required to use up their vacation days before taking unpaid time off (UTO) unless this requirement is waived by management. 

UTO Limits

UTO is limited to four days per year. However, Management may allow additional UTO at its discretion if it is warranted. 

There are exceptions to the limits and eligibility requirement. In the following cases, more than four days per year of UTO may be permitted and the employee may be permitted to use UTO even if there are available vacation days: 

Except in emergencies, employees may be asked to provide 1 month's notice in order to take more than two consecutive days of UTO. 

Except in emergencies, , employees are required to provide 2 weeks' notice to take two or fewer consecutive days of UTO. 

Jury Duty
In NJ, employers are legally required to provide unpaid time off for employees to attend jury duty. 

Voting
While there is no law requiring employers to give employees time off to vote, as a company, our policy is to encourage voting. Therefore, we provide unpaid time off to employees to give them time to vote. 

Other Compelling Reasons
Management may allow UTO at its discretion if there is a compelling reason for the UTO. These reasons may include, but are not limited to, bereavement, assault, and other emergencies. 


How to Request Time Off

This is done in the Isolved portal. See page 10 of the attached guide. 

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